Email styles
When composing an email from the Inbox, you can apply different formats to make your messages look more polished and professional.
To apply text formatting, first select the text you want to format and then choose the desired option from the toolbar. Options that insert content (headings, horizontal rule, line break, and table) do not require selecting text: they apply at the cursor position.
You can apply formats faster with keyboard shortcuts. For example, Ctrl + B for bold, Ctrl + I for italic, Ctrl + U for underline, Ctrl + Z to undo, and Ctrl + Y to redo.
Text formatting
These options modify the appearance of the selected text:
- Bold: makes the text thicker to emphasize important words or phrases.
- Italic: tilts the text, useful for specific terms or titles.
- Underline: adds a line below the text to highlight relevant information.
- Strikethrough: draws a line through the text, indicating it has been removed or is no longer current.
- Highlight: applies a colored background to the text to draw attention to key parts.
- Bullet list: organizes items in a list with dots, ideal for information with no specific order.
- Ordered list: organizes items in a numbered list, ideal for steps or sequences.
Headings
Allows you to add titles or subtitles in the email body. Sizes range from H1 to H6, with H1 being the largest.
Paragraph alignment
Allows you to align the email content: left, right, center, or justified.
Horizontal rule
Inserts a horizontal line to visually separate sections of the email.
Text color
Allows you to change the color of the selected text by choosing a color from the palette.
Insert link
Turns the selected text into a hyperlink. If the text is already a link, the same option lets you remove it.
Blockquote
Applies a quote format (indented block) to the selected text, useful for quoting content from another message.
Clear format
Removes all formatting applied to the selected text, leaving it as plain text.
Attach image or file
From the paperclip icon you can upload an image directly to the email body (Upload image to body), or attach a file to the message (Upload file). The Upload file option only appears if sending attachments is allowed.
Line break
Inserts a line break in the content.
Table
Allows you to insert a table in the email body and adjust it with the following actions:
- Add table: inserts a new table where the cursor is.
- Add column: adds a column after the selected one.
- Remove column: deletes the selected column.
- Add row: adds a row after the selected one.
- Remove row: deletes the selected row.
- Merge cells: combines the selected cells into a single one.
- Toggle header row: turns header formatting on or off for the first row of the table.
Undo / Redo
Allows you to undo or redo the latest changes made to the email body. You can also use the keyboard shortcuts Ctrl + Z (undo) and Ctrl + Y (redo).
View code / Preview
Switches between the visual editor and the raw HTML code of the email. It's a small button that is easy to activate by accident: if you suddenly see the email content as text with tags instead of the usual visual format, click this option again to return to the normal preview.
Other composer options
Besides the formatting toolbar, the email composer has these buttons:
- Templates: opens the template list to insert one into the email.
- Fullscreen: expands the composer to full screen. Click it again to return to the normal size.